How to download your business brain

As a business owner, you have a wealth of knowledge stored in your brain – industry insights, marketing strategies, customer feedback and financial analysis. So, what happens when you need to take a step back from your business or bring new team members up to speed? How can you transfer all of that valuable information from your brain to a tangible format that can be accessed and shared easily?

Enter the process of "downloading your business brain."

This involves taking the time to organise your thoughts and knowledge into a system that can be easily accessed and understood by others. Here are some steps to get you started:

Brainstorm and categorise your knowledge

Start by making a list of all the information you want to share with others. This could include everything from your business goals and strategies to your customer profiles and marketing tactics. Then, break down this list into categories based on the different areas of your business, such as operations, marketing, finance, and customer service.

Choose your tools

There are several tools available to help you organise your thoughts and knowledge, such as spreadsheets, document templates, and project management software.

Choose the tools that work best for you, your needs and your brain! For example, a spreadsheet can be useful for tracking financial data, while a project management tool can help you keep track of tasks and deadlines.

If lists and spreadsheets are overwhelming for your brain, try mind mapping, voice notes with tags and software such as Notion, or ClickUp.

Create Templates

Once you have your tools in place, create templates for each category of your business knowledge. This could include a marketing plan template, a customer feedback template, or a financial analysis template.

These templates will make it easier for you to organise your thoughts and ensure that all of the necessary information is included without having to start from scratch each time.

These templates can serve as useful prompts the next time you need to ‘download’ some information from your brain!

Document your processes

Documenting your processes is crucial for ensuring consistency and efficiency in your business. This could include everything from how you onboard new clients to how you handle customer complaints.

If you’re thinking of taking on a Virtual Assistant (VA), Launch Manager or Business Support Executive, you should document all the tasks you want to hand off. Do you have a set process you go through when you create a social media post? Document it. Want to hand off uploading your YouTube Videos with the correct descriptions, tags and links? Document it.

Create a step-by-step guide for each process and include any relevant templates or tools.

You can do this from scratch if that works best for your brain, or you can use tools such as Whale or Document 360 to help you digitise and store your Standard Operating Procedures (SOPs).

Pro Tip: Does this feel overwhelming? Consider contracting a VA to support you to create your SOPs with you as a specific piece of work.

Share your knowledge

Now that you have your business brain organised, it’s time to share it with others. This could include training new employees or subcontractors, or simply making sure that everyone on your team is on the same page.

Make sure that your knowledge is accessible and easy to understand, and encourage feedback and collaboration from others.

In addition to these steps, here are a few tips to keep in mind when downloading your business brain:

Downloading your business brain is an important process that can help you and your team stay organised, efficient, and productive.

By taking the time to categorise your knowledge, create templates and processes, and share your knowledge with others, you can ensure that your business is running smoothly and that everyone is working towards the same goals.